Diary Manager, Ministry of Justice, Aldershot & South Central UK, Visa Sponsorship Available

Are you an organised administrative professional looking for a significant role within the UK Civil Service? The Ministry of Justice is hiring a full-time Diary Manager to the Head of Operations South Central, based across multiple locations including Aldershot, Aylesbury, and Milton Keynes. This position is ideal for Nigerian and African immigrants seeking to build a career in the UK, as visa sponsorship is available, with a competitive salary ranging from £28,064 to £33,549.

Job Description

This administrative role within the NPS Divisional headquarters, clusters, and functions provides essential secretarial and administrative support to the Deputy Director or Head of Operational Function. You will be the primary point of contact, assisting in the day-to-day management of the division through key tasks such as diary coordination, correspondence compilation, and meeting organisation.

Key responsibilities include efficiently managing the senior executive's diary, acting as the first point of contact for queries, and screening telephone calls and emails to prioritise work. You will also be responsible for developing and maintaining comprehensive electronic and manual filing systems, preparing meeting agendas, taking minutes at senior management meetings, and coordinating various internal and external engagements.

Requirements

• Experience managing the diary of a senior executive, demonstrating strong organisational skills.
• Proven experience in providing a wide range of management support activities, including correspondence and report generation.
• NVQ Level 2 or equivalent in a relevant subject, or appropriate practical experience in an administrative role.
• Proficiency in IT skills, including Microsoft Word, Excel, Outlook, and PowerPoint.
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
• For foreign applicants, eligibility for a Skilled Worker (Tier 2) visa is essential, as visa sponsorship is available for this role.

Benefits

• Competitive salary with potential for progression within the Civil Service.
• Opportunity to work within a vital government department, contributing to public service.
• Hybrid working arrangements available where business needs allow, offering flexibility.
• Access to professional development and training opportunities within the Ministry of Justice.
• Generous annual leave allowance and a Civil Service pension scheme.

How to Prepare

For Nigerian and African immigrants targeting this Support role at the Ministry of Justice, meticulous preparation is key. Focus on crafting a CV that highlights your administrative experience, particularly any instances of managing senior executive diaries or coordinating complex schedules, using UK-centric terminology. Ensure your LinkedIn profile is polished and reflects your readiness for a UK professional environment, showcasing your IT proficiency and organisational skills.

When preparing for the interview, be ready to discuss your experience with diary management and administrative support in detail. Highlight specific examples of how you've handled conflicting demands, maintained confidentiality, and used your initiative. Since visa sponsorship is available, confidently address your visa status, clarifying your need for sponsorship and your commitment to relocating and working in the UK. Be prepared to discuss your understanding of the Probation service delivery if asked, demonstrating your ability to quickly grasp new operational contexts.

• Tailor your CV to UK standards, emphasising administrative support, diary management, and IT skills.
• Prepare specific examples demonstrating your experience in managing senior executive diaries and handling sensitive information.
• Familiarise yourself with the Ministry of Justice's mission and the Probation service to show genuine interest.
• Practice articulating your communication and organisational skills with confidence.
• Be ready to discuss your visa sponsorship needs clearly and professionally during the interview.

Visa Sponsorship & Foreigner Eligibility

Visa / Skilled Worker (Tier 2) sponsorship is AVAILABLE for this role, meaning foreign / overseas applicants who require a UK work visa are explicitly welcome to apply. This position is open to foreigners. If your visa status is borderline or you have unique circumstances, it is advisable to clearly state your current situation and your eligibility for sponsorship in your application or cover letter.